Group Policy

GROUPS CAN BE SET UP AS THE FOLLOWING:

• A general block of rooms can be held under the group's name and each person in the group can call the hotel to make a reservation and pay for that room individually.
  Or
• A master account can be set up. The group would be required to submit a rooming list in advance.
  
  

• All unused rooms in group blocks will be released back into the hotel's general inventory 30 days prior to arrival. At that time, the group rate is no longer guaranteed.
  
• In order to receive tax-exempt status, your group must have Wyoming Tax ID #. This number and a copy of your Wyoming Tax Exempt Certificate are required prior to arrival.
  
• Negotiations for VIP suites and complimentary nights will be handled on an individual basis.
  

• Whether you are having a business meeting, a seminar, a meal function or a reception, our professional staff is here to assist you with every detail and to provide everything you will need for a successful event. We will be happy to customize menus to complement your particular event. All food and beverage served in the hotel must be provided by the hotel.
  
• All prices are per person unless otherwise noted.
  

• Details for room set-up, audio visual needs, signs, equipment rental, etc. are arranged directly with the Sales & Catering Department. All details should be finalized 30 days prior to arrival.
  

• Banquet rooms are assigned according to the number of guests estimated on the confirmation letter. The Sales & Catering Department will be pleased to discuss room capacities and set-up options with you.
  
  

• It is our policy to charge a room rental for the use of any and all private function rooms in the hotel. Additional set-up charges will be assessed for changes of room set-ups or turnovers during the business day and for meal functions. Room rental can be waived based on minimum food and beverage functions as negotiated with the Sales & Catering Department.
  
  

• Menus have been prepared for your convenience. We welcome any substitutions to menus which the Catering Manager would be happy to provide. The Parkway Plaza Hotel is pleased to offer personally created unique menus by the Executive Chef.
  
  

• Final menu selections should be submitted no later than 30 days prior to the function to ensure the availability of the desired menu items. An estimated attendance count is required for all private meal functions and receptions four days in advance.
  
• The Parkway Plaza requires a guarantee of attendance 48 hours prior to every function. Your group will be charged for this guarantee or the actual number in attendance, whichever is greater. Inside 48 hours, the meal guarantee may not be lowered. The hotel will be prepared to serve 5% over the guarantee.
  
  

• 5% Sales Tax and 17% service charge will be added to all food and beverage function prices.
  
  

• The Parkway Plaza Hotel is pleased to offer an extensive inventory of equipment. Audio Visual charges may be billed to your master account.
  
• Special requirements such as additional telephone lines, electrical needs, lighting and staging, may incur additional charges and should be requested 2 weeks prior to your event.
  
  

• The Parkway Plaza Hotel is not responsible for the loss or damage to any items left on property before, during or after your event.
  
• Liability for damages to the Hotel property will be charged accordingly.
  
  

• The Parkway Plaza Hotel will provide complimentary white table and buffet linens and napkins. Please consult the Catering Department to order specialty linens. An additional fee may apply.

• A signed confirmation letter is required to secure your event date and banquet room.